Inquiry letter
or inquiry letter is a letter that helps a person to ask about things that are
not known by the maker of a letter relating to products, jobs, funding,
promotional materials, etc. The format of letter of inquiry should contain
detailed information and such a way that encouraged recipients to reply and
reply letter. Mail inquiries are usually
written to respond to an ad or other direct communications. In a letter of inquiry and you
need to explain your reasons inquiries write clearly.
When writing a
letter of inquiry we need to mention the detail information about us or
detailed information about the creator of the letter of inquiry, where we work
(if required) and the reason for what we need certain information. In a letter of inquiry, we
should clearly mention the type of information we need.
With the offer of
the seller will potential buyers will know the price, and the sale and
purchase, and a description of the goods or services to be purchased. This
is the purpose of the prospective buyer a written request to the seller. When
a prospective buyer has to know the condition of the goods / services following
the price and terms of sale and purchase, of course he did not need to ask for
a quote from the seller. Letter
of inquiry required in formal trade demand formal procedures in writing. Letter
of inquiry is often an early stage of the business transactions. Through
a letter of inquiry to ask a potential buyer or to request information about
the goods or services to be purchased. In
reaction, the seller explained the things he wanted to know the buyer, the
buyer did finally order and business transactions as the top buying and selling
process. In the letter of demand for the goods usually offer prospective buyers
ask:
name and type of goods;
name and type of goods;
1. Special characteristics (specifications) of goods,
namely, the type, size, quality, capacity and others;
2. Unit price.
3. Pieces;
4. Method of payment;
5. Means of delivery, and
6. Easy that may be obtained by the buyer, such as
guarantees and other
In addition to the above mentioned potential buyers asking price lists and catalogs (if the items varied) and a technical description of the goods in the form of leaflets or brochures. For items that allow, prospective buyers can also request a sample of goods actually sent.
By letter of demand and supply of services, prospective buyers can ask:
1. The form of services that can be presented by the seller;
2. Equipment used by the seller as a support (if any);
3. Price;
4. Pieces and
5. Method of payment;
In demand service
offerings, potential buyers can also request a price list (according to the
level of services to be provided). Usually
all been included in the prospectus which has been prepared by the company
selling services. Inquiry should not only be submitted to one seller, but to
some sellers. This
step was taken so that the price list and the information collected will be
compared with each other to determine which one best suit your desires and
financial ability of prospective buyers.
In making this demand letter, I use a method or style,
such as: Full Block Style. Why because the form stylenya looks neat and
interesting to read by the reader.
Full Block Style ( Bentuk Lurus Penuh )
Full Block Style is a form of a letter in which
the neck, Body, and legs Letter does not form a paragraph but rather form a
full block from left to right. But the arrangement or the structure of the
letter still remains valid in the letter. In typing this letter usually starts
from the left side of the line of pegs. The parts of a letter from the Full
Block Style:
Here I will make an inquiry letter regarding a
commercial product and its sample reply of inquiry letter as below:
Sample
Of Inquiry Letter
PT. SENDY FRANDIKA Tbk,
Jl.Perkapuran Raya No.49, Depok
Zip
Code 16954 Ph. (021) 8743285 or 08561144556
E-mail:
sendyfrandika@yahoo.com
Bankers:
DKI
December 05, 2012
PT. HARAPAN BANGSA,
Jl. Sudirman Block A5 No.10,
Jakarta
Dear Sir,
We have seen the product or your ad in one of the
manufacture of soccer uniform in Jakarta on November 10 yesterday and we were
interested in your product. We would love it if you could send catalogs, price
lists, sample the goods, the payment terms, delivery terms and shipping ways.
If the type of sample you send interesting items, we will
order your products, and work with your company.
We are looking forward to receiving your reply soon.
Your faithfully,
Sendy Frandika
Head Of Distributor
Sample Reply Of Inquiry Letter
PT. HARAPAN BANGSA
Jl. Sudirman Block A5 No.10, Jakarta
Zip
Code 17884 Ph. (022) 555 285 Fax (027) 678 345,
E-mail:
Haryoto.Tbk@yahoo.com
Bankers:
BCA, BRI
December 10, 2012
PT. SENDY FRANDIKA Tbk,
Jl.Perkapuran Raya No.49,
Depok
Dear Mr. Sendy Frandika,
We have read
your inquiry letter on December 5 yesterday. We thank you for your interest in
advertising or products that we make. As you requested, we will attach a few
sample items, catalog and price list together with the payment terms,
conditions and shipping way which we have detailed in full.
We hope that we
have these attach to your liking.
We are looking
forward to receiving your order soon.
Yours sincerely,
Haryoto Biyangkara
Chief Manager
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