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ORDER LETTER (Full Block Style)


Desember 31, 2012

SINAR COMPUTER CORPS
P.O. Box 0081
Jakarta, Indonesia

Subject : Furniture and equipment order

I am interested in the existing furniture laptop on your company. Please ship the following items from your sales catalog dated December 20, 2012 :

ITEM
TYPE
CATALOG
QTY
PRICE
ASUS
A43SD
AA-000768
15
Rp. 6.300.000
COMPAQ
CQ42
BP-112778
8
Rp. 4.350.000
HP
430
HH-787891
2
Rp. 4.550.000
ACCER
ASPRE 4741
AC-565890
1
Rp. 4.000.000

The items ordered above should be shipped C.O.D. to this address:

FRAN COMPUTER CORPS
P.O. Box 16954
West Java, Depok 33456-0234

The costs above reflect a discount of 50/10, with net due in 30 days after the invoice date. The merchandised is to be shipped by your company's own truck line at a rate of 8 percent of the total net cost.

We are remodeling our offices and have a target completion date of january 30, 2013. If there is any reason you see that you can keep your part of this schedule, please let me know immediately.

Sincerely,



Sendy Frandika
Technical Support

Sumber :
http://ajiarifea11.blogspot.com/2011/04/contoh-order-letter.html
Selasa, 22 Januari 2013 | 0 komentar | Label:

Inquiry Letter Of Bussiness Of a Letter


Inquiry letter or inquiry letter is a letter that helps a person to ask about things that are not known by the maker of a letter relating to products, jobs, funding, promotional materials, etc. The format of letter of inquiry should contain detailed information and such a way that encouraged recipients to reply and reply letter. Mail inquiries are usually written to respond to an ad or other direct communications. In a letter of inquiry and you need to explain your reasons inquiries write clearly.
When writing a letter of inquiry we need to mention the detail information about us or detailed information about the creator of the letter of inquiry, where we work (if required) and the reason for what we need certain information. In a letter of inquiry, we should clearly mention the type of information we need.
With the offer of the seller will potential buyers will know the price, and the sale and purchase, and a description of the goods or services to be purchased. This is the purpose of the prospective buyer a written request to the seller. When a prospective buyer has to know the condition of the goods / services following the price and terms of sale and purchase, of course he did not need to ask for a quote from the seller. Letter of inquiry required in formal trade demand formal procedures in writing. Letter of inquiry is often an early stage of the business transactions. Through a letter of inquiry to ask a potential buyer or to request information about the goods or services to be purchased. In reaction, the seller explained the things he wanted to know the buyer, the buyer did finally order and business transactions as the top buying and selling process. In the letter of demand for the goods usually offer prospective buyers ask:
name and type of goods;
1.    Special characteristics (specifications) of goods, namely, the type, size, quality, capacity and others;
2.    Unit price.
3.    Pieces;
4.    Method of payment;
5.    Means of delivery, and
6.    Easy that may be obtained by the buyer, such as guarantees and other

In addition to the above mentioned potential buyers asking price lists and catalogs (if the items varied) and a technical description of the goods in the form of leaflets or brochures. For items that allow, prospective buyers can also request a sample of goods actually sent.
By letter of demand and supply of services, prospective buyers can ask:
1.      The form of services that can be presented by the seller;
2.      Equipment used by the seller as a support (if any);
3.      Price;
4.      Pieces and
5.      Method of payment;
In demand service offerings, potential buyers can also request a price list (according to the level of services to be provided). Usually all been included in the prospectus which has been prepared by the company selling services. Inquiry should not only be submitted to one seller, but to some sellers. This step was taken so that the price list and the information collected will be compared with each other to determine which one best suit your desires and financial ability of prospective buyers.
In making this demand letter, I use a method or style, such as: Full Block Style. Why because the form stylenya looks neat and interesting to read by the reader.

Full Block Style ( Bentuk Lurus Penuh )

Full Block Style is a form of a letter in which the neck, Body, and legs Letter does not form a paragraph but rather form a full block from left to right. But the arrangement or the structure of the letter still remains valid in the letter. In typing this letter usually starts from the left side of the line of pegs. The parts of a letter from the Full Block Style:


Here I will make an inquiry letter regarding a commercial product and its sample reply of inquiry letter as below:


Sample Of Inquiry Letter

PT. SENDY FRANDIKA Tbk,
Jl.Perkapuran Raya No.49, Depok
Zip Code 16954 Ph. (021) 8743285 or 08561144556
E-mail: sendyfrandika@yahoo.com
Bankers: DKI

December 05, 2012

PT. HARAPAN BANGSA,
Jl. Sudirman Block A5 No.10,
Jakarta

Dear Sir,

We have seen the product or your ad in one of the manufacture of soccer uniform in Jakarta on November 10 yesterday and we were interested in your product. We would love it if you could send catalogs, price lists, sample the goods, the payment terms, delivery terms and shipping ways.

If the type of sample you send interesting items, we will order your products, and work with your company.

We are looking forward to receiving your reply soon.

Your faithfully,


Sendy Frandika
Head Of Distributor


Sample Reply Of Inquiry Letter

PT. HARAPAN BANGSA
Jl. Sudirman Block A5 No.10, Jakarta
Zip Code 17884 Ph. (022) 555 285 Fax (027) 678 345,
E-mail: Haryoto.Tbk@yahoo.com
Bankers: BCA, BRI


December 10, 2012

PT. SENDY FRANDIKA Tbk,
Jl.Perkapuran Raya No.49,
Depok

Dear Mr. Sendy Frandika,

We have read your inquiry letter on December 5 yesterday. We thank you for your interest in advertising or products that we make. As you requested, we will attach a few sample items, catalog and price list together with the payment terms, conditions and shipping way which we have detailed in full.

We hope that we have these attach to your liking.

We are looking forward to receiving your order soon.

Yours sincerely,


Haryoto Biyangkara
Chief Manager
Rabu, 05 Desember 2012 | 0 komentar | Label:

Format and Style Bussiness Letter


1.     Full Block Style ( Bentuk Lurus Penuh )

Full Block Style is a form of a letter in which the neck, Body, and legs Letter does not form a paragraph but rather form a full block from left to right. But the arrangement or the structure of the letter still remains valid in the letter. In typing this letter usually starts from the left side of the line of pegs. The parts of a letter from the Full Block Style:
2.    Block Style ( Bentuk Lurus )

Block Style is a form letter that has the right position on the date and closing greeting. The form of the letter is the same is the case with the form Straight Full but the difference is simply the date and closing greeting are at the right position, both in the writing, typing or structural. The parts of a letter from a block style:
3.     Semi Block Style ( Bentuk Setengah Lurus )


Semi Block Style) is a form of a letter in which all the letters, unless the contents of the letter, diketika the same as straight forms. Each end of the new paragraph typed after 5 beats from the left side of the line of pegs. Usually the form letter like there is in the wedding invitation. The parts of a letter from a semi block style:
4.     Simplified Style ( Bentuk yang Di Sederhanakan )

Simplified Style is a form letter that is almost akin to a form of Full Straight but just without any opening and closing greetings greetings. Usually this letter in the go to people who are currently working in that company. Sometimes this simple Form letter writing is very simple without the need to look at neatness and order. The parts of a letter from a simplified style:
5.    Indented Style ( BentukLekuk )

Indented Style) is a form of a letter in which the letters in go have a paragraph formation line shaped stairs going down. The shape of this Curve usually have a paragraph paragraph melekuk so that it doesn't look clean but looks structured primarily in the shape of a Letter addressed in alineanya formations such as the ladder down. The parts of a letter from a indeted style:
6.    Hanging Identation Style ( Bentuk Alenia Menggantung )


Usually the business letters are written on the letter head of the company. In case you have to write your letter in a white paper, please write your address before you start writing your letter. There are few people who suggest writing the sender’s address just below the date. This is also acceptable. There is not strict rule to suggest what is best for you. Let your sense of business judgment rule. 

Sumber :
http://blog-online2.blogspot.com/2011/10/letter-and-form-style-of-business.html
http://englishplus.com/grammar/00000150.htm
http://inspirasikuvera.wordpress.com/2010/10/16/style-of-business-letters/
Rabu, 21 November 2012 | 0 komentar | Label:

Business Of Letter

Layout Of Letter :

Example :



  1. Letter Head
    This is the writer’s full address.  Business letters usually have preprinted, letterhead stationary which contains this information.  That heading usually consists of a name and an address, and a logo or corporate design, and sometimes a background pattern An address heading is optional for informal letters.

  1. Date Line
    This is the month, day and year that the letter is written on. The date line appears two or three lines below the letterhead (or as many as six or seven lines below if the letter is short). If no letterhead is used, the date line appears directly underneath the return address. The date line should never extend into either margin

3.    3. Reference Line
Reference lines should be used when the letter refers to several invoices, letters, or telephone conversations. They eliminate the need to include such information in the opening paragraph. Reference lines or blocks appear immediately below or two lines below the date line, depending upon company preference. They can begin with RE or References. If several references are listed, each may be preceded by a number or letter identifier to facilitate ease of referral (by number or letter) within the body of the document. In documents of multiple pages, reference lines may appear under the date in the heading of all pages.]

  1. Inside Address
    The recipient’s full name and address.  Generally, informal letters do not include an inside address. This is the address you are sending your letter to. Make it as complete as possible. Include titles, names, and routing information if you know them.This is always on the left margin. Skip a line after the heading before the inside address. Skip another line after the inside address before the greeting.

  1. Attention Line
    With formal letters, the "Attention: [full name of recipient]" is placed two spaces below the inside address.     The attention line in a business letter is an element whose conventions are often misunderstood or unknown when the writer is drafting the letter. Although it is a single formality in light of the entire document, the incorrect format can lead to confusion by the recipient or undercut the sender’s professional appearance.
  2. Salutation
    Also known as the “salutation,” this is the introductory phrase, “Dear [name of recipient].”  Either a comma or a colon can be used at the end of this phrase.  Today, a comma is more extensively used, with the exception of the use of a title only, not a proper name. (i.e. “Dear Member:”).  In this case, the use of a colon would be more appropriate. 

  1. Subject line
    A word or phrase to indicate the main subject of the letter, which is preceded by the word “Subject:” or “Re:” (Latin for “matter”). Subject lines may be emphasized by underlining, using bold font, or all capital letters.  They can be alternatively located directly after the "inside address," before the "greeting."  Informal or social letters rarely include a subject line.

  1. Body Of The Letter
    The complete text of the letter; the subject matter content. The body is written as text. A business letter is never hand written. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.

  1. Complimentary Close
    This is the farewell phrase or word that precedes the signature and is followed by a comma.  Closing should reflect a type of farewell or goodbye as writer signs off.  Examples:  “Yours truly,” “Sincerely yours,” “Regards,” etc.
    *Note: "Thank you," is not considered an appropriate closing for a formal or business letter.  

  1. Signature
    The signed name of the writer.  Formal or business letters include the full name of the writer printed below the signed name and most often include the writer’s title and/or professional designations.

  1. Enclosures
    An enclosure notation reminds readers of enclosures and appears directly under reference initials. The following are examples of enclosure notation forms
Items "enclosed" but separately sent should be indicated as follows:

Enclosures
1. Invoice 6234-44

Sent separately
2. Letter of authorization
3. Price list

  1. Carbon Copy Notation
    Part of a formal or business letter consisting of brief words or abbreviations as notations.

Examples:
“R.S.V.P.” (Répondez s’il vous plaît) - French for “Please reply.”
The use of this notation indicates that the writer expects the recipient to contact the writer with a “yes” or “no” response to the invitation extended in the body of the letter.  Often a corresponding address and/or phone number is printed directly below this notation.

“cc:” (carbon copy) - These initials are followed by a name or column of names, indicating those people to whom a copy of the letter is being sent to.  (One-sided inked carbon paper slipped between two pieces of paper was once the method used for duplicating copies of correspondence, hence use of the word "carbon" in this notation).

“encl.” (enclosure) - Indicates that something else accompanying the letter is enclosed.

“PL/rm” (initials of persons) - Indicates that a person typed or even composed a letter on behalf of someone else. The capitalized initials are those of the sender of the letter (Paul Lazarman). The lower-case initials are those of the person who typed or composed the letter (Rachel McDonald) on behalf of the sender. The most common use for this notation is for situations where an administrative assistant composed and/or typed the final version of a letter that was dictated by his/her boss.

Sumber :          http://www.libraryonline.com/default.asp?pID=46
http://www.kcitraining.com/styleguide/book/letelem.html

Senin, 05 November 2012 | 0 komentar | Label:
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